HeatherRidge
Umbrella Board Meeting Minutes
April 2006
BOARD OF DIRECTORS MEETING,
HeatherRidge
Umbrella Association (HUA),
April 25, 2006
These minutes have
not
yet been approved by the HUA Board.
Any corrections, additions, or deletions will be
made at
the next regular HUA Board meeting prior to official approval.
President Patrick Perry called the meeting to order at 7:00 pm.
Present: Owen Hill, Sharlene Hink, Gordon Lind, Carol Marker, Jack Nowry, Patrick Perry, Ed Schroeder, and Elroy Wilke. Absent: Paul Kelly
MARCH 28, 2006 MINUTES: The March 28, 2006 Old Business section will change the “RAC” reference to “Clubhouse.” The reference to “profits” will be changed to “Clubhouse surplus” funds. The contract for supplemental CRF air conditioning contract cost (in Old Business) will be changed to $11,995 as the electrical work WAS included in the vendors total cost. With those changes a motion had been made to approve the
March 28, 2006 minutes as modified by Carol Marker, seconded by Jack Nowry, all Aye, motion carried.
PRESIDENT’S REMARKS: President Perry noted that Oliver Merriam is no longer employed by HUA, several management companies were interviewed and one has been selected pending final negotiations. Summit Management of Vernon Hills is expected to be contracted in the very near future. President Perry also noted that Paul Kelly, one of our new HUA Board members is in Florida and unable to attend the meeting.
TREASURER’S REMARKS: Owen Hill discussed both the Treasurer’s and Finance Committee information in detail. The Finance Committee minutes were available for the Board and the audience and reflect the information on the Vehicle Replacement Program and the drainage budget. The budgeting process for drainage will be revised as unanticipated expenses seem to be more common and must be accommodated. Budget 2007 meetings are anticipated to start on or about July 7, 2006 and the next Finance Committee meeting will be
May 15, 1 pm at the HUA office. A motion to approve the reports was made by Jack Nowry, seconded by Carol Marker. Patrick Perry pointed out the Treasurer’s Report section (available for Board and audience) on operating funds exhibit that all operating departments are under budget at this time. At vote, all Aye, motion carried.
GENERAL MANAGER’S REPORT: The former General Manager’s report was submitted in writing and was available to the audience. The Comcast proposal has been reviewed by the Finance Committee and Mr. Tuch
is to revise the proposal to reflect our changes. It was noted that the State of Illinois does not allow exclusive rights for any company. Both the Finance and TLLCISI Committees will continue to review and consider the Comcast proposal.
STANDING COMMITTEE REPORTS:
Audit Committee: The auditors are working at HUA office and are reviewing the HUA, golf course and residential association financial information. No problems are anticipated, we’ve had successful audits for the past five years. An Interim Audit Report will be presented and the Audit Committee will meet with the corporate partner who handles our account. All Audit Committee members and the HUA Board members are invited to attend all meetings. The partner will answer questions and incorporate changes into a final 2005 Audit Report. The charge this year will be $13,500 which is $500 higher than the stable price we have paid for the past five years, it is fair and we are satisfied with their work.
Golf and Tennis Committees: The committee met on April 12, 2006. After discussion the committee set the new non-resident tennis fees for 2006 at $85 season pass and non-resident daily at $6. Other suggestions and ideas by tennis players will be reviewed and considered by the committee for future implementation. Spring Fling golf was successful, generating $9,500 from 202 golfers, response was so brisk some groups had to be turned away. Tree trimming has been completed, and the damage to the golf course has been repaired and the cost deducted from the final bill. The new fairway and rough lawn mowers have been received and are in use. They were paid for from Golf Reserve funds ($10,154.74 and $15,975.00). Golf Visions will be able to add the HUA to their insurance policy (result of growth and management of six golf courses) with a negotiated deal that results in a savings of $4,657 per year. The committee disapproved the addition of 4 parking spots off of Glen Way as the expenses of grading, paving, and a retaining wall, plus the possible impact to residents in the neighborhood cannot be justified for four seasonal parking places. A motion to approve the Golf and Tennis Committee Reports was made by Jack Nowry, seconded by Owen Hill. At vote, All Aye, motion carried.
Landscape Committee: The next meeting will be held Tuesday, May 9th at 2:30 pm at the CRF conference room. Carol Marker noted that residents are requested to hang bird feeders over grass or turf and NOT over flower beds as bird seed by nature is “weed seed” and we cannot treat flower beds. Weeds that may grow in the grass or turf can be mowed or treated. A note will also be put into the HeatherRidge Happenings. The unusually warm weather a few weeks ago has delayed the normal weed treatment, it is now scheduled for the third week of May.
Ponds Committee: Ed Schroeder is the new Chairman of the Ponds Committee. After the Board orientation he will be selecting a committee and holding a meeting. In the meantime he is gathering information and reviewing the existing pond information at the HUA office.
Recreational Activities/Public Relations Committee (RAC): The RAC Committee met on April 18, 2006 and a report was available to the Board and the audience. The security deposit for the Clubhouse will be increased to $400 from $250 (due 30 days before the event). Two incidences of damage to the Clubhouse and potential liability issues (consultation with Security) led to this decision. $250 will be required at signing with the additional $150 due 30 days prior to the event. Carol Marker made a motion to approve the RAC Committee Report, seconded by Jack Nowry. At vote, all Aye, motion carried.
Security: Gordon Hill is the new Chairman of the Security Committee. He met with Chief Wayde Akers to review the historical information and a memorandum from Patrick Perry on speed bumps. Over the years, other neighborhoods have requested speed bumps but the feedback from the Village of Gurnee Police and Fire Departments, as well as Village of Gurnee Municipal Code, Fire Prevention and Protection sections 34-1 - 34-5 strongly discourage the use of speed bumps. The StoneyBrook/Cambridge Recreation Center location and the ability of emergency vehicles to use alternate access routes for the neighborhood create an exceptional situation.
Tax, Law, Legislation, Contracts, Insurance, and Special Issues (TLLCISI) Committee Paul Kelly is the new Chairman of the TLLCISI Committee, he was unable to attend the Board meeting. Ed Schroeder gave a report
of the TLLCISI meeting that was held in April. The information included the avian flu, Cable TV, CRF air conditioning, and contract review items. The Comcast proposal was mentioned earlier in the General Manager Report, it will be under review by the Finance and TLLCISI Committees. A motion to accept the TLLCISI Committee Report was made by Owen Hill, seconded by Elroy Wilke. There was further discussion on Comcast and expressions of concern about the proposal. At vote, four Aye, four Nay, motion failed.
Welcoming Committee: There was a Welcoming Committee meeting on April 18, 2006, and seven new residents attended. The next regular meeting will be on May 16, 2006 at 7 pm at the CRF. The list of new residents was available for the audience.
OLD BUSINESS: None.
NEW BUSINESS:
Motion to reconfigure SBC parking lot. Board members were given background information and the proposed motion to create eight additional parking spaces (including one more handicapped space). The parking lot and recreation center are considered HUA property and responsibility. In-house labor will be used as possible and bids have been received for the sealing and striping of the reconfigured lot. The actual paving of the entrance-way will be done in the fall when Dunham Road is paved (under Six-Year Plan). Material costs will be minimal ($1,133 sealing/striping and a load of gravel for the temporary entrance-way. Ed Schroeder made a motion to accept the reconfiguration proposal, seconded by Elroy Wilke. At vote, all Aye, motion carried.
Welcoming Committee: There was a Welcoming Committee meeting on April 18, 2006, and seven new residents attended. The next regular meeting will be on May 16, 2006 at 7 pm at the CRF. The list of new residents was available for the audience.
OPEN DISCUSSION FOR HOMEOWNERS:
Carol Stern of the StoneyBrook neighborhood stressed that we need to provide recreational opportunities for the young people in the neighborhood. The basketball hoop had not been returned to the rec center and individual hoops in the courts have created some problems from noise and safety too. Skateboarding or rollerblading in the courts cannot be allowed for safety reasons (blind spots, traffic, sloped driveways down to the roadway), but Gordon Lind (Safety Chair) will consult with the Gurnee Police Department on regulations and codes. Some of the issues will be handled by the StoneyBrook/Cambridge Neighborhood Committee or the StoneyBrook Homeowner Association. Patrick Perry will respond to her concerns.
Diane Porter of the StoneyBrook neighborhood asked if HUA property is considered private property and does that mean that the Gurnee Police Department does not have jurisdiction over skateboarding, rollerblading, scooters or biking. The Security Department’s recommendation is that with automobile traffic, it simply is not safe. She wondered if scooters are allowed on the bike path. She would also like the neighborhood children to be able to fish in the local ponds, but now the only specified fishing area is along the waterway at the Picnic Grove up to the pump house and that is too far from their neighborhood. These are recurring issues and she does not believe they have ever been resolved. The Security Committee will address these issues and we will respond to her from the HUA Board.
Bob Adelman of the HighPointe neighborhood asked for clarification on the Golf Course food and beverage report, he does not feel that it is a realistic comparison or evaluation. Elroy Wilke said that it is intended as information. He is also concerned that we are not taking in-house labor costs into consideration and that it is required by the accountant and our auditors. The HUA Board will consider these comments.
Jack Nowry made a motion to adjourn the meeting, seconded by Elroy Wilke. All Aye, motion carried.
Adjournment at 8:00 pm. Next Meeting – Tuesday, May 23, 2006
_______________________________ _________________________________
Jack Nowry – HUA Board Secretary Cathy McGrath – Recording Secretary
