HeatherRidge Umbrella Board Meeting Minutes July 2005

President Todd Campbell called the meeting to order at 7:00 pm. Present: Todd Campbell, Sam Dent, Owen Hill, Paul Kelly, Linda Kirby, Jim Petkus, Jim Servis, and Carole Stern. Absent: Terry Potash.

MARCH 23, 2010 MINUTES: Sam Dent made a motion to approve the amended March 23, 2010 minutes, seconded by Linda Kirby. At vote, all aye, motion carried. Wording change “much” should be “some” in Resident Open Discussion.

PRESIDENT’S REMARKS: Todd Campbell noted that Mayor Kovarik will speak at the June 22 HUA Board meeting and asked that residents provide any questions or issues of interest for discussion to the HUA office by Friday June 11th.

VICE-PRESIDENT’S REMARKS: Owen Hill asked that an executive session be held following the regular HUA meeting.

Treasurer's Report for March 31, 2010
UMBRELLA CASH POSITION	Totals 2/28/10	Operating 3/31/10	Reserves 3/31/10	Totals 3/31/2010	Change from Prev. Month
	$783,271.75	$43,095.94	$769,277.83	$812,323.77	$29,052.02

UMBRELLA OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$124,039.78	$123,614.10	$425.68	$370,845.47	$370,842.30	$3.17
Landscape	$31,417.58	$58,061.91	$26,644.33	$86,129.58	$159,099.73	$72,970.15
Security	$19,471.91	$22,082.57	$2,610.66	$39,584.39	$64,747.71	$25,163.32
Administration	$17,750.01	$19,125.95	$1,375.94	$44,396.31	$56,629.67	$12,233.36
Maintenance	$19,955.30	$17,871.32	($2,083.98)	$68,194.71	$74,945.21	$6,750.50
Total Expenses	$88,594.80	$117,141.75	$28,546.95	$238,304.99	$355,422.32	$117,117.33
INCOME (LOSS)	$35,444.98	$6,472.35	$28,972.63	$132,540.48	$15,419.98	$117,120.50

CRF CASH POSITION	Totals 2/28/10	Operating 3/31/10	Reserves 3/31/10	Totals 3/31/2010	Change from Prev. Month
CRF	$50,129.41	$15,259.27	$35,078.68	$50,337.95	$208.54
CRF-Clubhouse	$14,138.96	$17,577.13	$0.00	$17,577.13	$3,438.17
Golf	$66,847.84	$25,656.71	$41,516.92	$67,173.63	$325.79
TOTALS	$131,116.21	$58,493.11	$76,595.60	$135,088.71	$3,972.50

CRF & CLUBHOUSE OPER INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$11,092.57	$11,808.85	($716.28)	$32,708.59	$34,176.55	($1,467.96)
EXPENSES	$9,637.27	$8,453.98	($1,183.29)	$29,158.11	$32,743.20	$3,585.09
INCOME (LOSS)	$1,455.30	$3,354.87	($1,899.57)	$3,550.48	$1,433.35	$2,117.13

CBRC CASH POSITION	Totals 2/28/10	Operating 3/31/10	Reserves 3/31/10	Totals 3/31/2010	Change from Prev. Month
	$47,124.18	$7,236.70	$39,471.40	$46,708.10	($416.08)
CBRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$774.44	$2,569.68	($1,795.24)	$6,029.17	$7,709.04	($1,679.87)
EXPENSES	$1,705.56	$2,461.53	$755.97	$9,258.26	$8,183.34	($1,074.92)
INCOME (LOSS)	($931.12)	$108.15	($1,039.27)	($3,229.09)	($474.30)	($2,754.79)

HHRC CASH POSITION	Totals 2/28/10	Operating 3/31/10	Reserves 3/31/10	Totals 3/31/2010	Change from Prev. Month
	$46,612.15	$10,001.78	$41,490.63	$51,492.41	$4,880.26
HHRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$4,544.23	$4,469.50	$74.73	$13,407.66	$13,558.50	($150.84)
EXPENSES	$1,730.30	$3,776.50	$2,046.20	$6,124.78	$11,654.50	$5,529.72
INCOME (LOSS)	$2,813.93	$693.00	$2,120.93	$7,282.88	$1,904.00	$5,378.88

SBCRC CASH POSITION	Totals 2/28/10	Operating 3/31/10	Reserves 3/31/10	Totals 3/31/2010	Change from Prev. Month
	$42,948.17	$8,783.13	$34,889.61	$43,672.74	$724.57
SBCRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$1,988.51	$1,962.72	$25.79	$5,993.76	$5,888.16	$105.60
EXPENSES	$845.68	$1,513.33	$667.65	$2,957.22	$4,689.99	$1,732.77
INCOME (LOSS)	$1,142.83	$449.39	$693.44	$3,036.54	$1,198.17	$1,838.37

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report and detail. Paul explained that HUA will include the Auditor’s recommendation that expenditures from the previous month were reviewed in the motion verbage for the Treasurer’s Report. The check register will be included in HUA Board packets monthly. Linda Kirby made a motion to receive and accept the Treasurer’s Report and the expenditures from the previous month, seconded by Carole Stern. At vote, all aye, motion carried.

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience. Bob Marcus remarked that the HUA has maintained an exceptional level of oversight for bill payment and expenditure review, particularly noting that two HUA Board Officers review all invoices and checks before the double signature. The Northern Trust Bank will be responding to our request for a line-of-credit by Friday, April 30. Security Officer Chuck Diliberti has resigned and HUA and the residents thank him for his years of service and wish him well in the future. There was discussion of landscape and paving issues. Todd Campbell mentioned that residents in arrears on assessments will have their recreation center and pool privileges suspended and that they will not be allowed to use the facilities as “guests” of other residents. Linda Kirby made a motion to approve the Management Report, seconded by Carole Stern. At vote, all aye, motion carried.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No formal report or motion required. Linda asked that information on contacting “JULIE” for utility identification be put into the HR Happenings as a service to residents.

Audit Committee: The Audit Report for 2008 is complete short of the discussed items. The recommendations submitted by the auditor are being implemented. A bound copy of the Audit Report shall be forthcoming.

Finance Committee: A meeting was held on April 26, 2010 and the minutes were reviewed. It is noted that the TLLCISI Committee will be revising and implementing a Purchasing Policy for HUA. Linda Kirby made a motion to approve the Finance Committee Report, second by Owen Hill. At vote all aye, motion carried.

Golf and Tennis Committee: A meeting was held on April 20, 2010. Sam Dent reviewed action items and shared pictures of the tree removal area on the 2^nd Fairway (Sam will make sure stumps are removed). Entranceway signage, parking resurfacing, and Cabana Bar equipment replacement items were reviewed. Paul Kelly made a motion to approve the Golf Committee Report and GV Financial Reports, seconded by Carole Stern. At vote, all aye, motion carried.

Landscape Committee: No formal report or motion required.

Ponds Committee: No formal report or motion required.

Recreational Activities Committee (RAC): No formal report or motion required.

Security Committee: No formal report or motion required. Linda Kirby noted that Officer Diliberti had always presented the security briefing and as he has resigned she would like another Officer do the presentation.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): An April 23, 2010 meeting was held. The Purchasing Policy will be revised, Bob Marcus will update the contract tickler list, and the Executive Session will discuss the Summit Management contract. The management contract has been sent to legal for review. The Committee recommends that Humana be continued as the health care provider. Paul Kelly made a motion to approve the TLLCISI Report, seconded by Linda Kirby. At vote, all aye, motion carried.

Welcoming Committee: One new resident attended the April meeting. The next regular meeting will be held Tuesday, May 11, 2010. The May meeting should be better attended as pool season is approaching.

OLD BUSINESS:

Paul Kelly made a motion to accept the proposal of Mark Cantey Associates to perform the 2009 and 2010 full audits at the cost of $17,500 per year, seconded by Jim Petkus. A purchase order will be issued.

Linda Kirby made a motion to approve the IRS Ruling 70-604 moving excess membership funds existing on December 31, 2009 to be applied to calendar year 2010, second by Carole Stern. At vote, all aye, motion carried.

The HUA Board ratified the March 23, 2010 HUA minutes to move reserve funds to the Barrington Bank MaxSafe account to comply with FDIC Insurance Limits.

Genesis Architecture inspected the Hidden Hills Recreation Center (HHRC) and submitted a proposal for engineering oversight. Bids will be received from construction companies. The scope of work will be reviewed to determine what drainage or repair/finishing work can be accomplished in-house by the HUA Departments.

NEW BUSINESS:

Benefits Age is the insurance broker for HUA and our existing Humana health care policy. The new rates and those proposed by other vendors were reviewed, all came in higher than the previous year. Humana did negotiate and has come in at an increase of 13%, other carriers were in the 20% to 30% increase range. Paul Kelly made a motion to maintain the same insurance with Humana at the increased rate, seconded by Sam Dent. The motion was withdrawn and the issue is tabled until the May meeting to further verify the premium figures.

The proposed Resolution/Rule concerning clarification of due date of assessments from residential homeowner associations to HUA redefines “promptly” within the Declaration documents to be “no later than the twentieth (20) of the month in which they are due.” Additionally, the third paragraph will be amended to be “HUA assessment” rather than “HUA association dues.” Linda Kirby made a motion to accept the resolution with the noted changes, seconded by Carole Stern. At vote, all aye, motion carried.

Propose Resolution/Rule concerning use of tennis courts (enclosure). The resolution was read by Bob Marcus and the verbage in the fourth paragraph “Board of Director” will be amended to “Board of Directors.” Jim Petkus made a motion to reject the resolution, seconded by Owen Hill. There was considerable discussion of the possibility of the upper tennis courts being used for purposes other than tennis, although specific usage was not noted in the proposed resolution. Todd Campbell clarified that the resolution allows for the right to change the rules and does not limit usage to tennis play. At vote, 1 aye, 7 nay, motion failed. Linda Kirby made a motion to accept the proposed Resolution and Rule Change as originally read (with the one change), seconded by Owen Hill. At vote, 6 aye, 2 nay, motion carried, resolution adopted.

OPEN DISCUSSION FOR HOMEOWNERS:

Joan Karkow, Chairperson of HHRC Neighborhood Chairperson asked that the bidding for the HHRC structural repair include re-siding the building as a separate scope-of-work line item. Bob Marcus will assure it is included.

Jan Padilla of the StoneyBrook neighborhood commented that it is difficult to understand what the policy actually is in the HR Happenings notice allowing for open house signage. She feels that it does not seem right that open houses are only allowed twice yearly, particularly in this housing market. It is noted that the first two open-house events were done to determine value, usage, and need. The TLLCISI Committee will be reviewing.

Bonnie Dolter of the HHTH neighborhood is also concerned that open-house signs are not generally allowed, she does not feel that the ambiance of HeatherRidge is destroyed. She is concerned that there seems to be garbage all around the dumpster corral areas in her neighborhood. The waste pickup service is contracted for and must be monitored by the HHTH residential management association, it is not a legal or labor responsibility of HUA.

Jan Padilla of StoneyBrook noted the Cambridge of HeatherRidge meeting minutes in the HR Happenings and asked about delegation and responsibility for legal fees for residences with assessments in arrears, fines, or foreclosures. Her concern is that all residents of HUA do not pay the loss/bad debt portions the individual residential homeowner associations should be responsible for paying. When the assessment or foreclosure issues are finalized and resolved, the legal fees/bad debt are divided between HUA and the affected residential homeowner association on a pro-rata basis.

Joan Karkow of the HHTH neighborhood asked the HUA Board to pursue having the potholes on Manchester and HeatherRidge Drives repaired. Bob Marcus has spoken with Dave Depino of the Village of Gurnee, but the roads are part of the “priority scheduling” of the Village and Dave Depino was unable to pinpoint if or when they will be repaired.

Kaye Maier of the CBC neighborhood asked that she be advised of the progress of replacing the landscaping in the front of the 930 Taylor condo building. Bob Marcus will keep her advised.

Paul Kelly made a motion to adjourn the meeting, seconded by Sam Dent; at vote, all aye, motion carried.

Adjournment at 8:30 pm. Next Meeting – Tuesday, May 25, 2010

__________________________________ ___________________________________
Sam Dent – HUA Board Secretary Cathy McGrath – Recording Secretary