HeatherRidge Umbrella Board Meeting Minutes July 2005

JULY 24, 2007 MINUTES: Sam Dent made a motion to approve the July 24, 2007 minutes, seconded by Paul Kelly. At vote, all aye, motion carried.

PRESIDENT’S REMARKS: Carol Marker noted that Village of Gurnee Mayor Kovarik will join our September 25^th HUA Board meeting. Board members and residents have been encouraged to submit their questions and concerns to the HUA office before September 18^th to allow us to provide them to Mayor Kovarik, allowing her to research and prepare relevant and appropriate responses to the inquiries.

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report and noted the cash position and the status of the operating budgets. Mr. Kelly noted that our cash position has improved over the previous month. Patrick Perry made a motion to approve the Treasurer’s Report, seconded by Gordon Lind. At vote, all aye, motion carried.

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience. Bob summarized the report and noted that the spillway deterioration is not as serious as was anticipated. It was noted that some residents are entering the pool areas with pets, that is strictly prohibited and residents who witness should contact the Security Department immediately. The drainage and flooding issues of this past month have been exacerbated by the excessive rain and also from an aging and settling infrastructure and landscape elevations. SpaceCo Civil Engineering Firm has association with Summit Management and has agreed to make an evaluation of specific areas that have been particularly notable. It should be noted that the HUA cannot be responsible for the condition of individual residential crawlspaces or basements, but will consider appropriate alterations to the common grounds that may help alleviate these drainage problems. An additional meeting will be planned with the Gurnee Police Department (GPD) to request the traffic and speed study for the Village streets within HeatherRidge. The study will be performed at no charge and is a multi-step process. Note that the GPD will normally not issue tickets for speeds under 34 mph and they will not enforce our residential 15 mph limit on our private streets. The other issue would be an hourly-rate for security service on the private streets owned by HeatherRidge that are not covered in the Village patrol services. It was noted that that service would be $54 per hour per officer. Sam Dent made a motion to accept the Management Report, seconded by Elroy Wilke. At vote, all aye, motion carried. The Management Report follows these minutes in the HeatherRidge Happenings.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No report in Todd Campbell’s absence.

Audit Committee: An Audit Committee meeting will be scheduled September 19^th, time to be determined, contact the HUA office for time. Copies of the Preliminary Audit are available at the HUA office and questions may be submitted in writing to the HUA office the second week of September so that they can be passed on to the auditor. No other formal report.

Finance Committee: Paul Kelly noted that the Six-Year Plan has been completed and the committee is working on the HUA operational budgets. The golf course budgeting process will begin by October 1, 2007. Patrick Perry made a motion to accept the Finance Report, seconded by Elroy Wilke. At vote, all aye, motion carried.

Golf and Tennis Committee: Rick Francisco reported on a meeting held August 14, 2007. Items of note included July rounds up 5% from last year, and total YTD rounds up 6% from last year; net operating income for July was 6% over budget, and 52% over for YTD; operating expense up 4% for July, and .5% YTD; and reserve account balance status. The weather in mid-August was very stormy and the Golf Course was actually closed for several days because of flooding. Patrick Perry asked about tennis court usage and revenues for this season. Rick will prepare a report for the September meeting, but the tennis courts have not been as busy as last year. Sam Dent made a motion to approve the Golf and Tennis Report, seconded by Paul Kelly. At vote, all aye, motion carried.

Landscape Committee: No formal report.

Ponds Committee: No formal report.

Recreational Activities Committee (RAC): No formal report. The Oktober Fest is coming up and a wine-tasting party is being scheduled. The new liquor shelves have been installed and the pictures have been relocated. Appropriate soft lighting will be installed for the pictures. A beverage fountain for the Waterfall Lounge bar is submitted for Board consideration. Coke will do the installation at no charge, and the costs of the syrup, CO2, glass and ice will be less than half that of canned soda. Patrick Perry made a motion to proceed with the beverage fountain installation and supplies, second by Paul Kelly. At vote, all Aye, motion carried.

Security Committee: No formal report. Chief Wayde Akers will be looking at costs for the installation of security cameras in the Cabana Bar area near the cash register.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): No formal report. The committee is developing a process for developing Requests for Proposals and a consistent evaluation and selection process for bids. No motion required.

Welcoming Committee: There was a Welcoming Committee meeting on August 14, 2007 and 12 new residents attended. The next regular meeting will be September 11, 2007 at 7 pm at the CRF. The list of new residents was available for the audience.

OLD BUSINESS:

Gurnee Patrol of HUA Roads and Neighborhoods. Information was covered in the Management Report.

NEW BUSINESS:

Golf Cost Allocations. Motion by Paul Kelly: Resolved that to come into compliance after the legal review of our Golf Contract and Declarations, all costs directly and indirectly related to golf activities will be allocated to Golf Operations (through the Golf Visions contract) as of September 1, 2007; seconded by Sam Dent. In discussion, concerns were noted. Several years ago a motion by the HUA Board made the CRF responsible for the golf maintenance building and other costs that are directly related to the golf operation. The HUA request of June 27, 2007 for legal opinion on multiple questions and concerns, as well as interpretation of the Declarations and the actual Golf Visions contract was responded to by the Corporate Attorney on July 19, 2007 and has resulted in this motion that becomes effective as of September 1, 2007. It was further noted that many costs and areas of responsibility must be documented so that appropriate responsibility can be determined. Real estate tax and liquor licensing/liability allocations need to be assessed and included in the 2008 budgeting process. At roll call vote on the motion, Aye: Dent, Kelly, Lind, Marker, Perry and Servis; Nay, Francisco and Wilke. Motion carried six to two.

Hidden Hills Recreation Center Roof Bids. Patrick Perry made a motion to approve the HHRC roof bid from Roland Roofing, not exceed $7,400 (other bids were received, but this is below the $7,500 purchasing policy threshold). Motion seconded by Sam Dent. At discussion, Gordon Lind noted that the two bids had differences in warranty periods. At vote, seven Aye, one Nay, motion carried.

StoneyBrook/Cambridge Recreation Center Pool Liner. Patrick Perry made a motion to accept the quote from Poolcare-Aquatech, Ltd to replace the SBCRC pool liner and any skimmers if necessary, seconded by Sam Dent. Poolcare-Aquatech has worked on all the HR pools and has a quality reputation. The work will be accomplished in the spring of 2008 and be completed before the pool season opens. After discussion on the age of the bid and the ability to get more bids before the spring work season, the motion to approve the proposal was withdrawn by Patrick Perry. Bob Marcus will request additional bids to be received and presented before the September 2007 HUA Board meeting. Ed Schroeder has prepared the specifications and they will be verified by Aquatech, Gordon would like to make sure we have a pre-selection conference. The item will be placed on the September 2007 HUA Board agenda.

Request for a Second Basketball Hoop in the SBCRC Parking Lot. Background: In 2006 there was one basketball hoop in the SW corner of the SBCRC parking lot (near the pool and residences). There were many complaints of noise and vulgar language, the basketball hoop was moved to the opposite corner of the parking lot, where it remains. There are also requests for personal basketball hoops attached to garages or located in driveways, some affect common property beyond plat of survey lines or were denied on safety issues. A second hoop has been considered for the SBCRC parking lot, but it must be a joint approval by both StoneyBrook and Cambridge neighborhoods. Deferring the decision or re-visiting it in spring was considered, but Patrick Perry made a motion to approve the installation of a second basketball hoop at the SBCRC parking lot (handicapped parking area), seconded by Sam Dent. At vote, no Aye, eight Nay, motion failed, no second hoop will be allowed.

OPEN DISCUSSION FOR HOMEOWNERS:

Elaine Stein of the Covered Bridge condo neighborhood asked if it would be possible to get two or three more microphones as it is sometimes hard for the audience to hear HUA Board discussion. Bob Marcus will get costs.

Frances Fletcher of the Covered Bridge condo neighborhood asked if the Golf Pro Shop figures are included in the budget and are they paying rent for the facility space. The figures are included in the budget and there are utility and expense allocations similar to a rental price.

Katherine Maier of Covered Bridge condo neighborhood is concerned that the roots of the trees and bushes around the front entrance of the 930 Taylor are coming above ground and strangling the black drain pipe. Bob Marcus will make a work order for Maintenance.

Ken Crunkilton of the Cambridge neighborhood asked if there will be a hand rail installed near the new concrete steps leading to the SBCRC pool area. Our own Maintenance Department will be building it after the concrete is cured. He also asked if the pond aerator will be repaired and replaced this year. The aerator electrical connector had to be ordered and is not expected to be repaired and returned before the winter sets it.

Mike Serzynski and Helen Richards of the HHTH Chandler Road neighborhood reported large run-offs of water and drainage problems from the tennis courts, parking lots, and golf tee areas, and golf sprinklers near their units. Bob Marcus said that it is one of the drainage issues he is researching and will be working with the SpaceCo civil engineers to determine possible causes of these problems of recent years. Joan Karkow, President of the HeatherRidge Townhome Association #1 mentioned they had requested drain tiles from HUA.

Bev Carroll of StoneyBrook neighborhood asked about repair and responsibility of the Gages Lake Road walking pathway. It is an HUA responsibility and is in the Six-Year Plan for 2011.

Anne Temby, Hidden Hills Townhome neighborhood also has had significant drainage problems in her crawlspace and she has utilities in it. Bob Marcus will include her issues in his investigation.

Steve Kwiatkowski of the Covered Bridge neighborhood noted that the perennials around his unit are mowed in the spring and require maintenance the rest of the year. Would like the landscape restored. Referred to Bob Marcus.

Jim Petkus of the Covered Bridge condo neighborhood asked when the landscape timbers around the parking areas and entrances will be replaced after the snow plow damage. The work will be done as maintenance supplies and labor are available.

Sam Dent made a motion to adjourn the meeting, seconded by Gordon Lind. At vote, all aye, motion carried.

An Executive Session was held at the conclusion of the general meeting.

Adjournment at 8:15 pm. Next Meeting – Tuesday, September 25, 2007

_______________________________ _________________________________
Patrick Perry – HUA Board Secretary Cathy McGrath – Recording Secretary