HeatherRidge Umbrella Board Meeting Minutes July 2005

President Carol Marker called the meeting to order at 7:00 pm. Present: Todd Campbell, Rick Francisco, Paul Kelly, Carol Marker, Patrick Perry, Jim Petkus, and Jim Servis. Sam Dent and Gordon Lind were absent.

JULY 22, 2008 MINUTES: Todd Campbell made a motion to approve the July 22, 2008 minutes, seconded by Paul Kelly. At vote, four aye, one abstention, motion carried.

PRESIDENT’S REMARKS: Carol Marker made no specific remarks.

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report and detail. Patrick Perry made a motion, seconded by Todd Campbell, to receive and accept the Treasurer’s Report. At vote, five aye, motion carried.

PRELIMINARY Treasurer's Report for July 31, 2008
UMBRELLA CASH POSITION	Totals 6/30/08	Operating 7/31/08	Reserves 7/31/08	Totals 7/31/2008	Change from Prev. Month
	$518,421.85	$110,110.84	$396,132.62	$506,243.46	($12,178.39)

UMBRELLA OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$120,062.77	$118,950.69	$1,112.08	$837,008.52	$832,654.83	4353 20/29
Landscape	$53,444.03	$56,293.62	$2,849.59	$402,417.22	$385,613.84	($16,803.38)
Security	$17,893.98	$21,233.58	$3,339.60	$139,755.29	$158,911.09	$19,155.80
Administration	$17,930.27	$17,807.78	($122.49)	$130,127.48	$126,677.67	($3,449.81)
Maintenance	$15,642.33	$21,731.17	$6,088.84	$160,939.45	$152,667.54	($8,271.91)
Total Expenses	$104,910.61	$117,066.15	$12,155.54	$833,239.44	$823,870.14	($9,369.30)
INCOME (LOSS)	$15,152.16	$1,884.54	$13,267.62	$3,769.08	$8,784.69	($5,015.61)
			$13,267.62
CRF CASH POSITION	Totals 6/30/08	Operating 7/31/08	Reserves 7/31/08	Totals 7/31/2008	Change from Prev. Month
CRF	$15,789.23	$6,892.41	$11,616.26	$18,508.67	$2,719.44
CRF-Clubhouse	$13,911.30	$16,749.20		$16,749.20	$2,837.90
Golf	$174,706.44	$97,396.40	$61,828.16	$159,224.56	($15,481.88)
TOTALS	$204,406.97	$121,038.01	$73,444.42	$194,482.43	($9,924.54)

CRF & CLUBHOUSE OPER INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$14,436.85	$12,287.90	$2,148.95	$86,797.18	$88,515.30	($1,718.12)
EXPENSES	$11,851.53	$3,578.94	($8,272.59)	$72,793.23	$79,296.04	$6,502.81
INCOME (LOSS)	$2,585.32	$8,708.96	($6,123.64)	$14,003.95	$9,219.26	$4,784.69

CBRC CASH POSITION	Totals 6/30/08	Operating 7/31/08	Reserves 7/31/08	Totals 7/31/2008	Change from Prev. Month
	$68,746.36	$20,491.57	$51,963.76	$72,455.33	$3,708.97
CBRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$2,918.28	$2,569.68	$348.60	$19,243.29	$17,987.76	$1,255.53
EXPENSES	$3,069.89	$2,332.78	($737.11)	$22,425.24	$17,365.46	($5,059.78)
INCOME (LOSS)	($151.61)	$236.90	($388.51)	($3,181.95)	$622.30	($3,804.25)

HHRC CASH POSITION	Totals 6/30/08	Operating 7/31/08	Reserves 7/31/08	Totals 7/31/2008	Change from Prev. Month
	$40,570.53	$7,335.05	$32,767.31	$40,102.36	($468.17)
HHRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$3,873.99	$3,624.83	$249.16	$25,974.66	$25,628.81	$345.85
EXPENSES	$6,803.37	$4,134.15	($2,669.22)	$24,564.72	$24,144.05	($420.67)
INCOME (LOSS)	($2,929.38)	($509.32)	($2,420.06)	$1,409.94	$1,484.76	($74.82)

SBCRC CASH POSITION	Totals 6/30/08	Operating 7/31/08	Reserves 7/31/08	Totals 7/31/2008	Change from Prev. Month
	$36,984.02	$19,638.36	$18,521.68	$38,160.04	$1,176.02
SBCRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
EXPENSES	$1,729.25	$1,710.42	$18.83	$12,204.88	$11,972.94	$231.94
INCOME (LOSS)	$5,711.33	$1,885.40	($3,825.93)	$13,401.78	$11,306.12	($2,095.66)
INCOME (LOSS)	($3,982.08)	($174.98)	($3,807.10)	($1,196.90)	$666.82	($1,863.72)

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience. Bob Marcus noted that the legal efforts to restore the golf course property taxes and valuations to their proper open space levels have initially been denied by the Chief Assessor. HUA continues to consult with tax attorneys to explore further tax relief. Paul Kelly noted that the HUA reserves are stable and no special assessments are expected because of the tax liability issue. Our corporate attorney Jordan Shifrin has been appointed Chairman of the Condominium Advisory Council for the Illinois Legislature. The group has asked to use our CRF for a public meeting in September, it will be brought up in New Business. Todd Campbell made a motion to receive and accept the Management Report, seconded by Patrick Perry. At vote, all aye, motion carried. The Management Report follows these minutes in the HeatherRidge Happenings.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No formal report or motion required.

Audit Committee: Audit is in process with Mark Cantey & Associates.

Finance Committee: No formal report. The Six-Year Plan has been completed and the operating budgets are being worked at weekly meetings for presentation at the September 23, 2008 HUA Board and House of Delegates meetings.

Landscape Committee: No formal report submitted or motion required.

Ponds Committee: No formal report submitted or motion required. Organic Sediment Removal has completed the work on the two ponds scheduled for cleaning this year.

Recreational Activities Committee (RAC): Jim Servis noted that RAC had been asked to keep the swimming pools open an additional week (beyond the week after the official Labor Day). Evaluation of costs (heating pools, chemicals, labor, daily bathroom cleaning) and the very low usage cannot justify keeping it open and weather could be very cool. Jim Servis made a motion that the pools be closed as originally scheduled on September 7, 2008, second by Paul Kelly. At vote, all aye, motion carried. Jim Servis reminded the audience and the community of the free Ice Cream Social scheduled for Saturday afternoon, September 13, 2008. Call the Social Director ((847) 680-7350) to sign up and more information will be published in the HeatherRidge Happenings.

Rick Francisco joined the meeting.

Golf and Tennis Committee: Rick Francisco’s report had been submitted in the board packet. Net operating income is up 10% over budget. Rick Francisco noted that the large pond and waterways by the 5^th and 8^th fairways are in very good shape. Close to normal temperatures and below average rainfall helped produce a good month for revenues. Todd Campbell made a motion to accept the Golf and Tennis Committee Report, seconded by Patrick Perry. At vote, all aye, motion carried.

Security Committee: No formal report, Gordon Lind could not be present. Carol Marker noted that the keypad locks have been installed on the ice room and liquor storage at the CRF. Bob Marcus said that after the fence is installed at the Covered Bridge Recreation Center (CBRC) that La Marco and another security company will be making proposals to incorporate that recreation center into the keycard and security system. There are still some communication/modem issues with the StoneyBrook/Cambridge Rec Center that are being resolved, but the system is operational.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): Carol Marker noted that there is concern that the trenching and construction of the new Gages Lake walkway by the Village of Gurnee could encounter and possibly damage buried utility and cabling in the walkway areas. Bob Marcus is asked to request the Village of Gurnee notify JULIE of their construction plans and to verify (in writing) that HUA will not be responsible for any damaged utilities or cables. She further asked that the Village be notified that HUA will not be responsible for shoveling or clearing the walkway in the winter. The total cost for the walkway is $108,000, HUA will pay $16,000 and the Village of Gurnee will pay the remainder.

Welcoming Committee: The regular meeting was held August 12, 2008 and 10 residents attended. The list of new residents was available for the audience.

OLD BUSINESS: None.

NEW BUSINESS:

Corporate Attorney Jordan Shifrin has also been appointed Chairman of the Condominium Advisory Council for the Illinois Legislature. This advisory council is charged with the mission of reporting “broken” and “in-need-of-fixing” issues relative to condominium and homeowner associations. HUA has been asked to allow the Council to hold a hearing at our CRF Clubhouse on Tuesday, September 23, 2008 (10 am – 12 noon) and to waive the rental fee. (They have no budget or funds.) The meeting would be a beneficial platform to make our open space (and wetland) tax issue known to the Council and Legislature. It would also be an opportunity to advertise and promote our Clubhouse facilities. Todd Campbell made a motion to waive the rental fee for the Council meeting on September 23, 2008, seconded by Patrick Perry. At vote, all aye, motion carried. A notice will be published in the HeatherRidge Happenings.

Golf Course Lease Proposal. Todd Campbell asked that TLLCISI review the proposal as part of their committee charter. Action will be deferred until we have a definitive status on the taxation and open space issues.

Roof Replacement for HUA Office Building. Three bids have been received quoting both full tear-down replacement and warranted repair of the roof surface. Todd Campbell made a motion to accept the Arnst Construction and Roofing proposal of $4,500 to clean the roof surface; seal down loose edges; repair bad seams; install 2-step base primer/top coat sealer; flash and seal all edges. The work will have a 12-year warranty. Jim Petkus questioned whether they would be working on the entire roof, or just specific sections. Second by Patrick Perry, at vote, all aye, motion carried.

StoneyBrook/Cambridge Recreation Center and Pools, No-Smoking Policy. At the July 2008 HUA Board meeting the Covered Bridge and Hidden Hills Neighborhood Committees requested that a no-smoking policy be implemented in the recreation center and pool areas. The StoneyBrook/Cambridge Recreation Center is making that request. Todd Campbell made a motion to ban smoking in the StoneyBrook/Cambridge recreation center and pool areas, seconded by Paul Kelly. At vote, all aye, motion carried. Signs will have to be changed at all the pools.

Proposed Weekly Qigong (pronounced chee kung) Class at the CRF. Paul Kelly moved that we grant Phyllis Lobdell (resident of Hidden Hills Condos) permission to conduct a Qigong class at the CRF Clubhouse weekly for a trial period of thee months (assuming proper contractual agreements and insurance liability issues are cleared with Community Manager Bob Marcus), second by Todd Campbell. At vote, all aye, motion carried. Bob Marcus will notify Phyllis Lobdell and a notice will be put into the HeatherRidge Happenings.

Paul Kelly asked about the Mackey Landscape snow shoveling contract deposit. Paul Kelly asked if other vendors would be contacted to bid, it was noted that this is a recurring contract that was thoroughly evaluated in past years. Other vendors have proven to be unreliable and temporary services have defaulted on their agreements, leaving HeatherRidge without labor for shoveling during storms or heavy snows. Mackey has held their charges to that of previous years and they have completely reliable, particularly during the last difficult winter. Bob Marcus will have documentation from previous attempts available for board members. This item will be a priority item on the September HUA Board agenda, it must be acted upon quickly or contractors will not be available as they are booked with other clients.

OPEN DISCUSSION FOR HOMEOWNERS:

Owen Hill of the Covered Bridge Condo neighborhood documented a continuing drainage issue in the parking garage of the 930 Taylor condo building. Bob Marcus will work the issue. He also asked if the open space tax problem is common to other golf courses throughout the state of Illinois. It was noted that it is also a wetland issue and other golf courses in the state do have to file for the open space paperwork.

Cathy Hawkins of the Cambridge neighborhood asked why Cambridge residents have to shovel their own walkways when others are done within HeatherRidge. It was noted that the Cambridge developers had that stipulation in the original legal contracts.

Barb Pignatari of the StoneyBrook neighborhood noted that there are landscape boulders intruding on the street pavement and some cars have been scratched driving by them. Bob Marcus will investigate and resolve.

Jim McDonough, of the Hidden Hills Townhome neighborhood questioned the process of applying for the open space tax designation with the State of Illinois. Carol Marker responded to the questions she could answer. Because of the ongoing legal process, it cannot be further discussed on the advice of the attorneys. The open space document in question needed to be filed in 2006 by a previous attorney.

Elaine Stein of the Covered Bridge Condo neighborhood also asked questions about the tax status that must be deferred until the issue is resolved.

Bev Carroll of the StoneyBrook neighborhood noted that a 6-foot fence had been put up near the end of Colby and Dunham roads, and she asked why it had been approved. Carol Marker noted that the fence is on private property and that the issue should be addressed to the StoneyBrook Homeowner Association and its Architecture Committee as it is a residential property issue. The fence is not on common HUA property.

John Dinklenberg of the Covered Bridge Townhome neighborhood is very concerned that the grass around the units in his area is mostly crab grass, and how can HUA get rid of crab grass. Carol Marker noted that there are also environment issues in using herbicides and pesticides near our ponds and waterways. Crab grass is very invasive and it would be cost and labor prohibitive to consider removing crab grass infested areas, to sod, or replant the areas within the 370+ acres encompassing HeatherRidge. The Landscape Department does the very best they can to control it in environmentally safe ways.

Todd Campbell made a motion to adjourn the meeting, seconded by Patrick Perry; at vote, all aye, motion carried.

An Executive Session followed the regular meeting.

_______________________________ _________________________________
Patrick Perry – HUA Board Secretary Cathy McGrath – Recording Secretary