HeatherRidge Umbrella Board Meeting Minutes July 2005

President Todd Campbell called the meeting to order at 7:00 pm.

Present: Todd Campbell, Sam Dent, Owen Hill, Paul Kelly, Jim Petkus, Terry Potash, and Carole Stern. Absent: Linda Kirby and Jim Servis.

JUNE 22, 2010 MINUTES: Jim Petkus made a motion to approve the June 22, 2010 minutes, seconded by Sam Dent. At vote, all aye, motion carried.

PRESIDENT’S REMARKS: Todd Campbell noted that work begins on the Six-Year Plan and Budget for the next six weeks. Bob Marcus has submitted his resignation as on-site Community Manager, Summit Management will continue to manage and provide support and Todd introduced Al Villasenor as the new on-site Community Manager. President Campbell welcomed Gurnee Mayor Kristi Kovarik and the regular meeting was suspended for her presentation. A manuscript of the questions presented to the Mayor and her answers will be available at the HUA office the week of August 9, 2010.

VICE-PRESIDENT’S REMARKS: Owen Hill had no remarks at the resumption of the regular HUA Board meeting.

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report and detail. The Treasurer has reviewed the checks issued for the past month and they are appropriate. Jim Petkus made a motion, seconded by Carole Stern, to receive and accept the Treasurer’s Report and the expenditures for June 2010. At vote, all aye, motion carried.

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience.

Still waiting for finalization of the Barrington Bank line-of-credit application. If the loan is not approved, Vose Drive, Chase Court and Shepard Court will be contracted for this year with reserve funding. The split-rail fence and tree planting is finished along the 2^nd fairway/Clark Drive. Ponds 7-10 will be cleaned by Organic Sediment Removal within the next month. It is noted that the basketball hoop that was mounted in the upper tennis court area has already been bent. Jim Petkus asked if vendors are responding to bid requests in a timely manner, and if not, more vendors need to be solicited. Paul Kelly noted that this is a purchasing policy issue and should be brought up in the TLLCISI report later in the meeting. Owen Hill made a motion to accept the Management Report for July, seconded by Paul Kelly. At vote, all aye, motion carried.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No formal report or motion required.

Audit Committee:

Finance Committee: Paul Kelly noted no formal Finance Committee meeting was held. The next six weeks will be Six-Year Plan and Budget preparation meetings. Board members are encouraged to attend the meetings which will be held on Mondays, late afternoon for the next 6 weeks. HUA will send e-mails with dates and times.

Golf and Tennis Committee: A July 12, 2010 committee meeting was held. Sam Dent reviewed the financials, noting that the heavy rainfall and hot weather in June impacted the rounds. There are issues with the AC system not being able to keep up with the hot weather when cooling the Pro-Shop area. The pressure washer purchased in 1991 cannot be repaired and two proposals will be presented for review. The Golf Committee recommends the High PSI LTD’s quote of $1,000. A sample set of table and four chairs has been purchased (cost $475) for evaluation and possible replacement of Cabana Bar outdoor seating and tables. Paul Kelly made a motion to accept the Golf Committee Report and the GV Financial Reports, seconded by Jim Petkus. At vote, all aye, motion carried.

Landscape Committee: No formal report or motion required. Paul Kelly asked about reserve money designated to replace plants, trees, and shrubs. He would like to see a plan to determine how to spend the money from the list of 2009. Terry Potash will bring up with Community Manager and Landscape Head.

Ponds Committee: No formal report or motion required.

Recreational Activities Committee (RAC): A July 14, 2010 committee meeting was held. The CRF will hold an Arts and Crafts Show on Friday, November 19, 2010 from 4-9 pm. Participants will pay for table space and the show will coincide with TGIF, wine-tasting, and entertainment later in the evening. The timing is perfect for holiday shopping, hand-crafted items by local talent. Sam Dent made a motion to receive and accept the RAC Report (with the date correction of July 14, 2010), seconded by Paul Kelly. At vote, all aye, motion carried.

Security Committee: No formal report or motion required.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): A meeting was held July 20, 2010 and minutes distributed to the HUA Board. The Committee reviewed and made necessary changes to the Summit Contract proposal. The report will be reviewed at an Executive Session after the regular meeting and submitted to Summit Management Services. Jim Petkus made a motion to approve the TLLCISI Committee Report, seconded by Sam Dent. At vote, all aye, motion carried.

Welcoming Committee: Seventeen new residents attended the Welcoming Committee meeting on July 13, 2010. The next regular meeting will be held Tuesday, August 10, 2010 at 7 pm at the CRF Clubhouse.

OLD BUSINESS:

Summit Contract Review and letter from Kovitz, Shifrin, Nesbit. Will be discussed in Executive Session.

Bank Loan Status. Barrington Bank is still processing the application and asking for more information. The main concerns are the assessment delinquency rates and foreclosures.

NEW BUSINESS:

Drainage Proposals, rear areas of StoneyBrook (Dordan Court and Gages Lake Road) Proposals – (enclosure)

Background. Drainage situations in many areas of HUA are worsening by the year due to the settling of land, changing topography. This immediate situation at the rear of Dordan Court nearest Gages Lake Road has standing water issues. The drainage was corrected ten years ago, but the drains have been plugged and do not empty into the non-functional pea-gravel pit. The area is common property and much of the work can be done by HUA in-house. A cost estimate to put new piping in (cannot be done in-house) was submitted with two options. The first proposal of $1,480 installs piping from the back of the homes to the drainage pit area and the second proposal for $2,830 also installs piping to the Gages Lake Road area. Paul Kelly made a motion to accept the first proposal option by Neil Reinhart for drainage work behind 637 Dordan Court, not to exceed $1,480, seconded by Sam Dent. Discussion followed about the difference in the two quotes, one pit is closer to the buildings, the other is closer to Gages Lake Road. Bob Marcus suggested that the HUA Board can conditionally approve the first option of $1,480 while getting further explanations from the Maintenance Head. Todd Campbell suggested amending the motion to use the second option, not-to-exceed $2,830 option if it is determined the second option is a better long-range solution. Paul Kelly amended his motion to accept either option with the price not-to-exceed $2,830, amendment seconded by Sam Dent. At vote, six aye, one nay. Motion carried.

Owen Hill asked about other drainage issues within HUA, and there are many as the landscape and topography change. There are also areas that did not have adequate drainage installed (Covered Bridge townhome area) and many areas in Hidden Hills Townhome area are experience changes and more evident drainage problems. Bob Marcus feels that working on drainage in any particular area also sets a precedent for other HUA areas that experience problems. There is money set aside for a reserve study, perhaps it can also be used for that in conjunction with an engineering study of drainage issues and solutions throughout HUA.

Paver and Concrete Grading Work by Cabana Bar and Pro Shop. Table until August, three proposals required.

Concrete Dumpster pads for Hidden Hills Area. Table until August, three proposals required.

Main Clubhouse (CRF) Carpet Cleaning Proposals (enclosure). Purchase Order has been issued.

Carole Stern asked that the HUA Resident Rules and Regulations be changed to allow for issuing temporary keycards to residents who purchase homes in HUA, until they can attend a regular Welcoming Committee meeting. This is particularly important in the summer pool season. Todd Campbell noted that a change must be published for 30 days before implementation and that TLLCISI Committee is reviewing the HUA Resident Rules and Regulations for complete re-write at it’s next meeting. The TLLCISI will accept the recommendation for this change for implementation.

OPEN DISCUSSION FOR HOMEOWNERS:

Elaine Stein, Covered Bridge Condo. She is concerned that the notice of open-house signage (to be in the HeatherRidge Happenings) discriminated against condo owners by not allowing a sign outside of a condo building. It is noted that condo owners are allowed both notices in the interior vestibule and outside.

Cris Mekuly, Hidden Hills Townhome neighborhood. The signs (particularly noting “No Smoking”) along the back fence cannot be seen when the chairs are lined up along the fence. There are signs over the bathroom, but the larger sign could be posted higher along the balcony. Bob Marcus to check with Maintenance.

Marty Padilla of the StoneyBrook neighborhood noted that the SBCRC signage has conflicting ages noted on three different signs, they need to be coordinated. Bob Marcus to check with Maintenance.

Marty Padilla also asked that the drainage problem along Gages Lake Road that continues all the way down to Wilbur Court be evaluated as a resident at 635 Wilbur Court has significant standing water issues also.

Paul Kelly made a motion to adjourn the meeting, seconded by Sam Dent; at vote, all aye, motion carried.

Adjournment at 9:10 pm. Next Meeting – Tuesday, August 24, 2010

________________________________ _________________________________

Sam Dent – HUA Board Secretary Cathy McGrath – Recording Secretary

An Executive Session followed the regular meeting.