HeatherRidge
Umbrella Board Meeting Minutes
November 2005
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These minutes have not yet been approved by the HUA Board. Any corrections, additions, or deletions will be made at the next regular HUA Board meeting prior to official approval.
President Patrick Perry called the meeting to order at 7:00 pm.
Present: Todd Campbell, Norbert Ciolek, Owen Hill, Sharlene Hink, Carol Marker, Jack Nowry, Patrick Perry, Elroy Wilke. Absent: Bob Adelman,
Todd Campbell made a motion to approve the October 25, 2005 minutes for the HUA Board meeting, Jack Nowry seconded, all aye, motion carried.
PRESIDENT’S REMARKS: Over the weekend of November 18-20 the golf course was badly damaged by vandals on three of the greens. Tee markers were damaged and tossed into waterways. There has been a witness who is working with the Gurnee Police Department and the Golf Visions management. The vandals will be identified and prosecuted to the full extent of the law. President Perry contacted Gurnee Mayor Kovarik who promised full cooperation. An initial estimate of $10,000 has been calculated.
VICE PRESIDENT’S REMARKS: On a brighter note, Carol Marker received a thank you from the Warren Township Food Pantry for the generous donation of food by HeatherRidge residents in October. She also asked residents to thank the Department Heads and hard-working staff who have served HeatherRidge Umbrella Association over the past year, and often over many years. Patrick Perry and Oliver Merriam endorsed these remarks.
TREASURER’S REPORT: A Finance Committee meeting was held on November 14, 2005. Cash positions and details of our financial situation were stated and explained. Jack Nowry made a motion to approved the Treasurer’s Report, seconded by Elroy Wilke. At discussion the paving was mentioned and Todd Campbell asked if we have received the responses from the homeowner associations on meeting our deadline and improving the cash flow. Only one neighborhood was unresponsive, they have been contacted again. At vote, all aye, motion carried.
Totals Totals as of Change from
CASH POSITION 9/30/2005 Operating Reserves 10/31/2005 Previous Month
Umbrella $379,152.08 $ 62,546.40 $314,549.98 $377,096.38 ($ 2,055.70)
CRF $ 61,601.56 $ 20,151.48 $ 42,931.36 $ 63,082.84 $ 1,481.28
Social Activities $ 26,223.83 $ 13,366.16 $ 16,043.95 $ 29,410.11 $ 3,186.28
Golf $199,754.21 $ 98,494.96 $ 80,026.06 $178,521.02 ($ 21,233.19)
CBRC $ 39,100.00 $ 14,763.45 $ 25,854.79 $ 40,618.24 $ 1,518.24
HHRC $ 28,800.91 $ 4,327.99 $ 6,227.10 $ 10,555.09 ($ 18,245.82)
SBCRC $ 43,261.99 $ 26,050.79 $ 18,348.39 $ 44,399.18 $ 1,137.19
TOTALS $777,894.58 $239,701.23 $503,981.63 $743,682.86 ($ 34,211.72)
HUA & CRF OPERATING EXPENSES Current Month Year-to-Date
Actual Budget Difference Actual YTD Budget YTD Difference YTD
Landscape $ 38,868.93 $ 46,122.22 $ 7,253.29 $ 460,066.77 $ 453,010.70 ($ 7,056.07)
Security $ 20,677.63 $ 21,266.84 $ 589.21 $ 206,347.48 $ 214,968.60 $ 8,621.12
Administration $ 18,972.14 $ 19,188.32 $ 216.18 $ 198,797.86 $ 212,738.40 $ 13,940.54
Maintenance $ 49,223.84 $ 16,860.54 ($ 32,363.30) $ 237,902.06 $ 203,131.40 ($ 34,770.66)
CRF $ 10,763.21 $ 8,027.07 ($ 2,736.14) $ 123,762.07 $ 97,485.69 ($ 26,276.38)
TOTALS $138,505.75 $111,464.99 ($ 27,040.76) $1,226,876.24 $1,181,334.79 ($ 45,541.45)
REC CENTERS OPERATING EXPENSES Current Month Year-to-Date
Actual Budget Difference Actual YTD Budget YTD Difference YTD
CBRC $ 1,739.68 $ 2,573.28 $ 833.60 $ 23,374.93 $ 28,055.30 $ 4,680.37
HHRC $ 2,634.07 $ 2,704.57 $ 70.50 $ 34,770.34 $ 31,884.70 ($ 2,885.64)
SBCRC $ 1,529.37 $ 1,971.25 $ 441.88 $ 17,785.47 $ 23,734.00 $ 5,948.53
TOTALS $ 5,903.12 $ 7,249.10 $ 1,345.98 $ 75,930.74 $ 83,674.00 $ 7,743.26
GENERAL MANAGER’S REPORT: Oliver Merriam’s report was submitted in writing and was available to the audience. Today he received a fax from Blue Cross/Blue Shield that is an “apples to apples” comparison to our existing Unicare coverage. The quotes are within $6 per month of each other in cost. The differences will be in the choices of PPO or HMO, levels of deductibles, and the responses of the employees interested in the insurance. There may be a possibility of some negotiation to shave of 1 or 1.5 % on Blue Cross/Blue Shield and they are perceived to be more responsive than Unicare in handling claims. Todd Campbell made a motion to authorize the General Manager to adopt the Blue Cross/Blue Shield proposal after trying to negotiate it down 1% to 1.5% if possible. The pre-existing condition options for acceptance and possible penalties will be questioned. The program and individual options will then be explained to the participating employees. A special meeting of the board may be called if necessary. Norbert Ciolek seconded the motion and at vote, all aye, motion carried.
STANDING COMMITTEE REPORTS:
Finance Committee: Based on meeting held November 14, 2005, it was agreed assessments would remain the same as in proposed budget. Golf Visions will provide $16,000 for pond cleaning (for residential pond #4) and $3,000 lift machine and $11,200 from RAC for clubhouse carpet. The proposed budget will reflect that information. The Finance Committee will continue the program of having assessment due dates and a penalty procedure. A letter was sent to the Covered Bridge Townhome Association asking their cooperation. The aim is to improve cash flow for both residential associations and HUA. Mr. Hill reported on income and expenses year-to-date. Motion by Elroy Wilke to accept the Finance Committee Report, Todd Campbell seconded. Oliver reported on discussion on tax issues with auditor for the technical point: If we were to take money proceeds from CRF enterprise fund and use it to lower assessments would it be taxable? In reply, counsel said yes it would be taxable as the money came from non-residents, funds from residents are not taxable. Can we spend this money on capital improvements, and do the improvements have to be in the CRF facility? The answer is that it does not matter, but the improvements should be in the Reserve Study (as they are). President Perry had difficulty with one of the conclusions of the report. At motion vote, all aye, motion carried.
TLLCISI Committee: There is no report from TLLCISI Committee and any minutes that have been circulated are considered to be erroneous and are void until they are actually reviewed by me. There will be a written report submitted at a later date in time.
Recreational Activities Committee (RAC): Sharlene Hink submitted a written report, nothing further to add to it. She will be making a motion later in the meeting for carpeting.
Golf and Tennis Committees: No report this month.
Welcoming Committee: There will be no Welcoming Committee meetings in November and December, the next regular meeting will be on January 17, 2006 at 7 pm.
Security Committee: There was no meeting this month and no report. Meetings are generally convened at the request of residents or by staff, contact Bob Adelman with any concerns or issues.
OLD BUSINESS:
HeatherRidge Umbrella Association 2006 Budget. Owen Hill made a motion to accept the HUA 2006 Budget as submitted, Sharlene Hink seconded. No discussion from the Board. Roll call vote, with six aye, two nay, motion carried.
Golf Visions 2006 Budget. Jack Nowry made a motion to accept the Golf Visions 2006 Budget as submitted, Elroy Wilke seconded. No discussion from the Board. Roll call vote, with six aye, two nay, motion carried.
NEW BUSINESS:
CRF Carpet (Sharlene Hink) Sharlene Hink moved that the Board accept the bid from Iskalis American Floor Show, Inc., in the amount of $11,114.13 for carpeting in the CRF to be paid from Clubhouse surplus funds. The contract to be awarded in 2005 with installation in 2006 as scheduled in the Six-Year Plan. Carol Marker seconded. Todd Campbell questioned where the funds came from, generated from Clubhouse surplus funds, as ruled by the auditor and lawyer. Todd Campbell disagreed. It was said that the money is coming from people who frequent the Clubhouse and who pay for the activities, it is not paid for from assessments. Motion on the floor, seven aye, one nay, motion carried. President Perry instructed the General Manager to issue a purchase order to Iskalis.
Resolution to Contract for a Survey on HeatherRidge Ponds (Carol Marker). Asked Board’s opinion on having a survey performed for property lines and in particular three ponds that are crossed by property lines. There has been a conference call with Fairway Ridge concerning a pond behind Chase Court that they had contracted to reconstruct because of erosion, but most of the pond belongs to HeatherRidge. The contractor they are using was dismissed last year by HeatherRidge and he is not to be allowed to work on HeatherRidge property. The ponds alone could be surveyed, but it might be more prudent to have an entire survey done. The tax maps are not always accurate for water features. Costs are difficult to determine. HeatherRidge has been established for over 30 years and original survey monuments will be more difficult to locate and validate. Other situations like mowing, algaecide treatment, drainage, and retaining walls are also issues that need to be determined by accurate property lines. Will not make a motion until we can get more scope of work and funding issues confirmed.
OPEN DISCUSSION FOR HOMEOWNERS:
Joan Karkow of Hidden Hills neighborhood thanked Owen Hill and the Finance Committee for creating a very responsible budget (Mr. Hill thanked the original developers as well). She asked about replacing the entire carpet as some parts look pretty good. The existing carpeting is already 8 years old, new carpet will have 10-year limited warranty.
Jim Campbell of the Cambridge neighborhood agrees with the board that Blue Cross/Blue Shield has the best reputation for responsive service. He asked that the General Manager further investigate the policies for pre-existing conditions and penalties.
Mr. Kelly of the Covered Bridge neighborhood has concerns about the budgeting process and quoted some of the declarations about the CRF. We have legal opinions from our corporate counsel and are working within the declarations and by-laws.
Mrs. Stein of the Covered Bridge neighborhood asked if the golf course damage is covered by insurance. It is, but we will still be pursuing apprehension and criminal charges against the vandals.
Carol Marker made a motion to adjourn, seconded by Jack Nowry, all aye, motion carried. An Executive Session will be held immediately following this meeting.
Adjournment at 8:00 pm. Next Meeting – Tuesday, January 24, 2006
_______________________________ _________________________________
Jack Nowry – HUA Board Secretary Cathy McGrath – Recording Secretary
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