HeatherRidge Umbrella Board Meeting Minutes July 2005

Acting Vice President Todd Campbell called the meeting to order at 7:00 pm. Present: Todd Campbell, Sam Dent, Paul Kelly, Gordon Lind, Patrick Perry and Jim Servis. Absent, Carol Marker and Rick Francisco.

OCTOBER 23, 2007 MINUTES: Sam Dent made a motion to approve the October 23, 2007 minutes, seconded by Paul Kelly. At vote, five aye and one abstention as Patrick Perry could not attend the October meeting, motion carried.

ACTING PRESIDENT’S REMARKS: Todd Campbell presided as Carol Marker was out of town. Todd mentioned the Illinois Smoke-Free Act goes into effect January 1, 2008. Bob Marcus will meet with the the Social Director and the Golf Visions management to make sure HeatherRidge is in compliance. The act is enforced by the Illinois Department of Public Health, the Lake County Health Department and the Village of Gurnee. The Cabana Bar may be a problem as the law requires smoking to be outside of 15 feet of a door area. Todd noted that residents may review their tax bill cards and the Lake County web site has information for filing appeals. Protests to new tax increases must be filed by December 17, 2007. The HUA web site will note the address at which the information can be found. It is noted that home values have been reduced by 4% this year in Lake County.

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report. The funds were reduced as the paving bills were paid, it is in line with what we expected. Patrick Perry made a motion, seconded by Sam Dent, to receive and accept the Treasurer’s Report. At vote, all aye, motion carried.

Treasurer's Report for October 31, 2007
CASH POSITION	Totals 9/30/07	Operating 10/31/07	Reserves 10/31/07	Totals 10/31/2007	Change from Prev. Month
Umbrella	$462,406.03	$100,083.03	$287,544.39	$387,627.42	($74,778.61)
CRF	$43,140.03	$8,323.62	$36,631.60	$44,955.22	$1,815.19
CRF-Clubhouse	$11,107.03	$18,330.17	$0.00	$18,330.17	$7,223.14
Golf	$234,159.95	$109,767.77	$107,798.45	$217,566.22	($16,593.73)
CBRC	$67,960.27	$26,170.88	$44,656.98	$70,827.86	$2,867.59
HHRC	$34,358.02	$5,193.42	$31,053.33	$36,246.75	$1,888.73
SBCRC	$75,697.38	$20,086.12	$39,939.31	$60,025.43	($15,671.95)
TOTALS	$928,828.71	$287,955.01	$547,624.06	$835,579.07	($93,249.64)

UMBRELLA OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$113,695.07	$112,853.49	$841.58	$1,137,392.09	$1,128,534.90	$8,857.19
Landscape	$45,068.46	$53,364.29	$8,295.83	$516,838.82	$516,891.81	$52.99
Security	$21,425.71	$23,740.56	$2,314.85	$213,092.95	$238,485.45	$25,392.50
Administration	$19,132.32	$17,832.01	($1,300.31)	$184,963.92	$188,758.10	$3,794.18
Maintenance	$17,258.95	$16,942.21	($316.74)	$215,774.41	$199,122.10	($16,652.31)
INCOME (LOSS)	$10,809.63	$974.42	$9,835.21	$6,721.99	($14,722.56)	$21,444.55

CRF OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$14,628.27	$13,636.66	$991.61	$122,683.06	$130,366.60	($7,683.54)
EXPENSES	$12,539.00	$8,272.62	($4,266.38)	$102,780.94	$96,267.80	($6,513.14)
INCOME (LOSS)	$2,089.27	$5,364.04	($3,274.77)	$19,902.12	$34,098.80	($14,196.68)

CBRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$2,677.13	$2,569.68	$107.45	$27,204.74	$25,696.80	$1,507.94
EXPENSES	$1,333.86	$2,267.78	$933.92	$22,398.36	$24,917.80	$2,519.44
INCOME (LOSS)	$1,343.27	$301.90	$1,041.37	$4,806.38	$779.00	$4,027.38

HHRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$3,246.74	$3,224.33	$22.41	$32,850.61	$32,753.30	$97.31
EXPENSES	$2,568.87	$3,606.64	$1,037.77	$32,318.54	$32,771.40	$452.86
INCOME (LOSS)	$677.87	($382.31)	$1,060.18	$532.07	($18.10)	$550.17

SBCRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$1,744.64	$1,675.62	$69.02	$17,349.10	$16,756.20	$592.90
EXPENSES	$1,572.78	$1,325.83	($246.95)	$16,158.84	$16,282.30	$123.46
INCOME (LOSS)	$171.86	$349.79	($177.93)	$1,190.26	$473.90	$716.36

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience. Bob summarized the written report. Patrick Perry noted that the Village of Gurnee needs a written response to the Gages Lake walkway paving project by the end of January, 2008. It is critical that HUA receive the cost-sharing figures for budgeting purposes before responding to the Village of Gurnee. Bob Marcus was asked to pursue the cost-sharing and the issue will be on the January 2008 meeting agenda. Bob Marcus said that the programming and printing problems for the key card badge system have been resolved. Key cards will be printed in the near future for the StoneyBrook/Cambridge Recreation Center residents. Paul Kelly remarked that the tree that has fallen into the waterway on the first fairway of the golf course still has not been removed, Community Manager to check on this. Paul Kelly made a motion to receive and accept the Management Report. At vote, all aye, motion carried. The Management Report follows these minutes in the HeatherRidge Happenings.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No formal report or motion required.

Audit Committee: All questions submitted by HUA were answered in writing and at the November Audit Committee meeting. Ongoing issues include reducing our Federal income tax exposure; allocating costs to non-resident profit-making functions; and interest will be looked at in the next year. Patrick Perry made a motion to receive and accept the Audit Committee Report, seconded by Sam Dent. At vote, all aye, motion carried.

Finance Committee: Paul Kelly gave the Financial Report. The committee is reviewing the adjustments that are required for the 2008 Golf Operations Budget. Golf Visions has been requested to supply HUA with responses to the Finance Committee inquiries and to supply HUA with updated 2008 Golf Budget. Patrick Perry made a motion to receive and accept the Finance Committee Report, seconded by Gordon Lind. At vote, all aye, motion carried.

Golf and Tennis Committee: Sam Dent recapped the Golf and Tennis Report of the November 5, 2007 meeting. It is noted that Golf Visions has done projects in-house on the repair of the fairway mower and the irrigation system. Rounds of golf year-to-date are 29,312 and reserve funding is at $106,000. Patrick Perry noted that the Cabana Bar had a very good year in revenues. Paul Kelly asked that the capital expenditure entries be reviewed, he feels only one of the expenses (patio furniture) is appropriate. The other expenses appear to be non-capital and should go into operating expenses. It was noted that the patio furniture is also included in another account, it should not be counted in multiple accounts. There was discussion about golf course hours and when the course is closed to the public. Paul Kelly made a motion to receive and accept the Golf/Tennis Committee Report, seconded by Jim Servis. At vote, all aye, motion carried.

Landscape Committee: Paul Kelly recapped the Landscape Report that was available to the HUA Board and the audience. Broken and damaged timbers throughout the community are being replaced as materials and labor are available. The HUA Departments are ready for the winter plowing and salting, dormant pruning is in progress as scheduling permits. Jim Servis made a motion to receive and accept the Landscape Report, seconded by Sam Dent. At vote, all aye, motion carried.

Ponds Committee: No formal report.

Recreational Activities Committee (RAC): The RAC has a new committee member as they strive to represent all HUA neighborhoods. Cathy Felinczak of the Redwood Condos will serve. The upcoming events are noted. Tree-trimming on Wednesday afternoon, December 5^th; Glogg Tasting Friday evening December 14^th; Santa and Mrs. Claus will visit the Clubhouse on Sunday, December 16^th at noon, please attend with your kids, Grand Darlings, Nieces, Nephews, and Special Little Friends. A New Year’s Eve Party is planned and outside entertainment is not available or cost-prohibitive! Make this party a community event and let Cathy Hawkins know how you can help and what your ideas are for refreshments and in-house entertainment. Please note that volunteers are needed and welcomed to help with each of these events, as well as for the Employee Party that will be held on Friday afternoon, December 14^th. The liquor pricing schedule is being reviewed to include the “top-shelf” brands that are available in the Waterfall Lounge. The billboard sign on Route 120 will be discussed in Old Business and the signs that the golf course uses at Route 21 and on Gages Lake Road were discussed. It may be possible to “share” the signs as many events are seasonal for both the HUA and golf course. Refurbishment of the signs is also being considered and will be reviewed by the RAC and Golf/Tennis Committees. Without objection, Patrick Perry made the point that each employee may bring a guest to the December 14^th employee party.

Security Committee: No formal report.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): Gordon Lind will have a submission on the bidding and specification process for contracts for the January 2008 meeting. No formal report or motion required.

Welcoming Committee: The next regular meeting will be January 8, 2008 at 7 pm at the CRF. There are no Welcoming Committee meetings in November or December.

OLD BUSINESS:

Approval of 2008 HUA Budget. Paul Kelly made a motion to adopt the 2008 HUA Budget as presented on the Budget Cover sheet (dated November 21, 2007). This motion does not include the 2008 Golf Budget, it is exclusively the HUA 2008 Budget. Motion seconded by Patrick Perry, at vote all aye, motion carried.

Approval of the 2006 HUA Audit Report. Paul Kelly made a motion to approve the 2006 HUA Audit Report (distributed in August). The written questions submitted to the Auditor have been answered in writing and at the Audit Committee meeting in November 2008. Seconded by Patrick Perry, at vote all aye, motion carried.

Billboard Signs by Route 120. The sign companies will not create designs until a contract is accepted. There was discussion on the three bids that were received in Octo