HeatherRidge Umbrella Board Meeting Minutes July 2005

President Carol Marker called the meeting to order at 7:00 pm. Present: Todd Campbell, Rick Francisco, Paul Kelly, Gordon Lind, Carol Marker, Patrick Perry, and Jim Servis. Sam Dent and Jim Petkus were absent.

AUGUST 26, 2008 MINUTES: Todd Campbell made a motion to receive and accept the August 26, 2008 minutes as amended, seconded by Patrick Perry. At vote, all aye, motion carried.

PRESIDENT’S REMARKS: Carol Marker summarized the meeting hosted by HeatherRidge for the Condominium Advisory Council for the Illinois Legislature. This forum attempts to better protect condominium associations in the legislative processes.

TREASURER’S REMARKS: Paul Kelly gave the Treasurer’s Report and detail. Carol Marker noted that the reduction in the balance from the taxes is a loan to the Central Recreation Facility (CRF) for tax liability and be repaid to HUA over time. Patrick Perry made a motion, seconded by Todd Campbell, to receive and accept the Treasurer’s Report. At vote, all aye, motion carried.

PRELIMINARY Treasurer's Report for August 31, 2008
UMBRELLA CASH POSITION	Totals 7/31/08	Operating 8/31/08	Reserves 8/31/08	Totals 8/31/2008	Change from Prev. Month
	$506,243.46	$81,786.11	$273,910.70	$355,696.81	($150,546.65)

UMBRELLA OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$118,555.96	$118,950.69	($394.73)	$955,564.48	$951,605.52	3958 24/25
Landscape	$58,864.14	$61,568.62	$2,704.48	$461,281.36	$447,182.46	($14,098.90)
Security	$19,150.38	$21,483.58	$2,333.20	$158,905.67	$180,394.67	$21,489.00
Administration	$16,805.31	$17,922.78	$1,117.47	$146,932.79	$144,600.45	($2,332.34)
Maintenance	$18,156.01	$21,936.17	$3,780.16	$179,095.46	$174,603.71	($4,491.75)
Total Expenses	$112,975.84	$122,911.15	$9,935.31	$946,215.28	$946,781.29	$566.01
INCOME (LOSS)	$5,580.12	($3,960.46)	$9,540.58	$9,349.20	$4,824.23	$4,524.97

CRF CASH POSITION	Totals 7/31/08	Operating 8/31/08	Reserves 8/31/08	Totals 8/31/2008	Change from Prev. Month
CRF	$18,508.67	$5,728.76	$12,724.76	$18,453.52	($55.15)
CRF-Clubhouse	$16,749.20	$17,329.04		$17,329.04	$579.84
Golf	$159,244.56	$102,672.95	$141,904.51	$244,577.46	$85,352.90
TOTALS	$194,502.43	$125,730.75	$154,629.27	$280,360.02	$85,877.59

CRF & CLUBHOUSE OPER INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$14,442.49	$12,287.90	$2,154.59	$101,239.67	$100,803.20	$436.47
EXPENSES	$9,682.60	$12,418.94	$2,736.34	$82,475.83	$91,714.98	$9,239.15
INCOME (LOSS)	$4,759.89	($131.04)	$4,890.93	$18,763.84	$9,088.22	$9,675.62

CBRC CASH POSITION	Totals 7/31/08	Operating 8/31/08	Reserves 8/31/08	Totals 8/31/2008	Change from Prev. Month
	$72,455.33	$16,766.78	$52,812.56	$69,579.34	($2,875.99)
CBRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$2,672.28	$2,569.68	$102.60	$21,915.57	$20,557.44	$1,358.13
EXPENSES	$4,581.38	$2,569.03	($2,012.35)	$27,006.62	$19,934.49	($7,072.13)
INCOME (LOSS)	($1,909.10)	$0.65	($1,909.75)	($5,091.05)	$622.95	($5,714.00)

HHRC CASH POSITION	Totals 7/31/08	Operating 8/31/08	Reserves 8/31/08	Totals 8/31/2008	Change from Prev. Month
	$40,102.36	$5,226.45	$34,583.57	$39,810.02	($292.34)
HHRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
INCOME	$3,636.30	$3,879.83	($243.53)	$29,610.96	$29,508.64	$102.32
EXPENSES	$6,428.38	$4,780.40	($1,647.98)	$30,993.10	$28,924.45	($2,068.65)
INCOME (LOSS)	($2,792.08)	($900.57)	($1,891.51)	($1,382.14)	$584.19	($1,966.33)

SBCRC CASH POSITION	Totals 7/31/08	Operating 8/31/08	Reserves 8/31/08	Totals 8/31/2008	Change from Prev. Month
	$38,160.04	$14,550.29	$20,238.13	$34,788.42	($3,371.62)
SBCRC OPERATING INCOME & EXPENSES	Actual	Budget	Current Month Difference	Actual YTD	Year-to-Date Budget YTD	Difference YTD
EXPENSES	$1,729.00	$1,710.42	$18.58	$13,933.88	$13,683.36	$250.52
INCOME (LOSS)	$4,155.77	$2,297.90	($1,857.87)	$17,557.55	$13,604.02	($3,953.53)
INCOME (LOSS)	($2,426.77)	($587.48)	($1,839.29)	($3,623.67)	$79.34	($3,703.01)

MANAGEMENT REPORT: A Management Report was submitted in writing and was available to the audience.

Bob Marcus noted we are still in the process of attempting to recoup the 2007 tax bill money and open-space determination. The issue of what HeatherRidge has gone through to rectify the tax ruling was also presented to the Condominium Advisory Council that met at HeatherRidge on September 23, 2008. The Village of Gurnee will be starting the Gages Lake walkway project by the end of September. HUA has assured that the insurance and utility issues were addressed by the Village. Bob Marcus will be setting up meetings with the security system vendors for installing the Hidden Hills (and Cabana pool), and the Covered Bridge recreation center and pool area security and keycard systems. The HUA Board asks that three vendors submit proposals. Carol Marker asked that Bob Marcus check into the cost savings of installing all systems at the same time and the feasibility of full operation of both systems before the next pool season of May 2009. Bob Marcus also recommended that the older communication protocols using modems be replaced by using DSL. Political advertisement within the HeatherRidge Happenings was questioned. A citizen of Lake County is running for the Lake County Board District 11 and has requested a half-page non-partisan, paid ad be printed in the October issue. Bob Marcus is tasked to get an immediate legal opinion of the HUA corporate lawyer as to the legality of First Amendment rights in advertising in our local, private newsletter. Carol Marker asked for a poll of the HUA Board as to their opinion of accepting such ads. If the legal opinion gives the option of discretion, rather than a legal obligation to print, two Board members asked that no political ads be allowed. Todd Campbell made a motion to receive and accept the Management Report, seconded by Paul Kelly. At vote, all aye, motion carried. The Management Report follows these minutes in the HeatherRidge Happenings.

STANDING COMMITTEE REPORTS:

Architecture and Maintenance Committee. No formal report or motion required.

Audit Committee: Each HUA Board member has received query from the Auditor, Paul Kelly asked that they please respond by Friday, September 26, 2008 if possible.

Finance Committee: No formal report. Paul Kelly gave the Financial Report and presented the proposed 2009 Budget. He noted that the HUA department budgets were slightly elevated. In particular the Administrative Budget must now allow for “bad debt” (described as when a homeowner stops paying assessments, goes into foreclosure, and a bank takes over the property). The banking industry is covered for bad debt, homeowner/ condominium associations are not. That debt is absorbed by the associations. Federally regulated audit requirements have also increased resulting in higher audit contract bills. HUA departments have kept budgets to very small increases.

Golf and Tennis Committee: Rick Francisco noted that the golf course had a very good month, rounds were up, good weather, food and beverage consistent with budget. Patrick Perry made a motion to receive and accept the Golf and Tennis Committee Report, seconded by Paul Kelly. At vote, all aye, motion carried.

Landscape Committee: No formal report or motion required. The Landscape Committee will meet on Tuesday, October 14, 2008 at 3:30 pm at the HUA office.

Ponds Committee: Two ponds have been cleaned and proposals for the retaining walls will be received. Bob Marcus will research having the shallow pond by the sixth hole on the golf course restored to wetland.

Recreational Activities Committee (RAC): Jim Servis noted that the CRF will be open for Sunday afternoon football games during the Bears season. Coming up: Chili-Dump on November 2, Memorabilia Night on November 7, and BratFest on November 28, 2008. Qigong is ongoing and open for participation at the CRF on Tuesday mornings.

Security Committee: No formal or written report.

Tax, Legislation, Law, Contracts, Insurance and Special Issues (TLLCISI): Bob Marcus is working on the template for the HUA Purchasing Procedure.

Welcoming Committee: The regular meeting was held September 9 and three residents attended. The list of new residents was available for the audience.

OLD BUSINESS: None.

NEW BUSINESS:

Rules and Regulations Revisions. The tennis court usage section does not need updating.

Garage Sale Information. Gordon Lind made a motion, seconded by Patrick Perry, to change the HeatherRidge Resident Rules and Regulations (July 2007), Article 4, Section IV, Items 1-6 to state: “Effective January 1, 2009, the HeatherRidge community, as a whole, shall be entitled to partake in a community-wide garage sale, to be held twice a year on dates determined by the HeatherRidge Umbrella Association. The times/dates shall be made known to the Residential Associations and the Security Department a minimum of one month in advance of the scheduled date(s), and shall be listed as such in the HeatherRidge Happenings newsletter and/or on the HeatherRidge web site.” HUA will obtain required Village of Gurnee permits. This is offered for the 30-day review by residents, to be accepted if there are no objections. The dates will be proposed on the January 2009 agenda for approval. At vote, all aye, motion carried.

Security System Bids for Covered Bridge Recreation Center. Covered in the Management Report. It was requested that the original purchase order be checked to see if there is a monetary premium for having both recreation centers (including the Cabana pool) done at the same time. Three proposals will be received.

Discussion of communication change to DSL (from modem) for the new recreation center security systems, discussed in the Management Report.

Proposal to do a study of internal communications among Security, Landscaping, Maintenance, and Admin Departments (assigned to agenda by Jim Petkus). A memorandum had been distributed with costs researched by the Accountant. There are no current problems in intra-departmental communication. Rick Francisco asked if all departments should revert to the walkie-talkie system used by the Landscape Department. This will be an October 2008 agenda item with Bob Marcus looking into that option.

Feasibility of using outside literature distribution boxes at mailbox standards for distribution of the HeatherRidge Happenings. There was a suspension of rules to hear synopsis from a resident of installing outside literature distribution boxes on current mailbox standards in the townhome areas and the court mailbox areas of the StoneyBrook neighborhood. There was discussion of whether homeowner associations would share expenses, responsibility for delivery, and continuation of volunteer support. Rules restored. Bob Marcus to explore options, October 2008 agenda item.

OPEN DISCUSSION FOR HOMEOWNERS:

Irene Hastings of the Covered Bridge Townhome neighborhood asked how long it will take for exercise equipment to be repaired at the CBRC. Paul Kelly noted that it had been fixed, and the old vendor is out of business.

John Dinklenberg of the Covered Bridge Townhome neighborhood asked for clarification of the tax liability to residents. It is actually a Central Recreation Facility (CRF) liability, not of the HeatherRidge residents. Residents do not pick up those costs, they are paid from CRF and golf reserves and surplus. It is NOT anticipated to be a yearly expense and HUA is exploring the legal avenues to make sure of that.

Terry Potash of the StoneyBrook neighborhood asked that the regulations for political signage within HeatherRidge be noted in the HeatherRidge Happenings. Carol Marker noted that the StoneyBrook residents own physical property around their residences (other townhome/condo neighborhood owners do not) and that they are the only ones allowed to display signage on their own property within plat of survey areas.

Marty Padilla of the StoneyBrook neighborhood asked if the Maintenance Department can swap out the existing basketball hoop at the SBCRC with the one in storage. Bob Marcus will arrange for this.

Rosemary Jean Paul of the StoneyBrook neighborhood asked the Board to note the landscaping problems with the trees on the common ground among the areas near her property, her neighbor (641 Stewart Court), and the street. Carol Marker noted that the Landscape Committee and Department will research the problem and get back to her.

Evelyn Peterson of the Covered Bridge neighborhood does not feel that there should be a $250 deposit required for reserving the picnic grove area. She feels that the picnic tables (donated by the Conservation Club), shed and equipment are in disrepair and the deposit is not necessary. HeatherRidge Manager, Maintenance Department and the Landscape Committee will look into the matter.

Isaac Jean Paul of the StoneyBrook neighborhood asked why the curfew in HeatherRidge is so early when the Gurnee curfew is 10 pm. Todd Campbell noted that HeatherRidge is private property and the times are based more on those of forest preserves, open at sunrise, closed at sunset.

Lydia Evans of the StoneyBrook neighborhood asked who would apply for the garage sale permits. The HUA will apply for permits that will cover the entire community. Marty Padilla, also of StoneyBrook asked that the dates for garage sales be limited to Thursday, Friday, and Saturday, never on Sunday. There is no disagreement.

Cathy Hawkins of the Cambridge neighborhood asked who will enforce the “no signage on common property” restriction. Carol Marker answered that the HeatherRidge Security Department will enforce it.

Rosemary Jean Paul of the StoneyBrook neighborhood asked that there be a more stationary basketball area, in another area because of resident complaints of noise. This issue is recurring, many options have been tried. The most successful is the current parking lot area of the SBCRC.

Patrick Perry made a motion to adjourn the meeting, seconded by Paul Kelly; at vote, all aye, motion carried.

_______________________________ _________________________________
Patrick Perry – HUA Board Secretary Cathy McGrath – Recording Secretary